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2012 Conference Sponsors and Exhibitors - Sponsor Package
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Annual Conference Sponsor Opportunities 

 

The 2012 HR Florida Conference & Expo, the largest HR event in the Southeast, gives exhibitors and sponsors an unparalleled opportunity to network with 1,500+ Human Resources professionals! In addition to having a strong, on-site presence at the conference, sponsorship of our event allows for the promotion of your company brand throughout the HR community in industry publications, websites and social media.

Expo Hall Floor Plan

Sponsor Packages

 Additional Opportunities

 Terms and Conditions

  

Registration

  • Register On-Line - EXPO HALL SOLD OUT, WAITING LIST AVAILABLE!

Email Roger at sponsors@hrflorida.org for details on the waiting list or for more information on how your company can still participate. 

Click here to Register On-Line.  Pay by on-line check or credit card.    (PDF Version)

Sponsor Packages                        

  • BRONZE SPONSORSHIP- $3,250 - Register Now               

    • One (1) 8’ x 10’ booth in expo hall with one (1) 6’ skirted table, two (2) chairs, and one (1) wastebasket
    • Two (2) lunch tickets for Monday
    • Two (2) lunch tickets for Tuesday
    • Two (2) drink tickets for the Monday Grand Opening Cocktail Reception
      • Additional lunch tickets are available for $45 each or enjoy restaurants and quick service eateries and markets on-site. The Cafe Osceola will offer a $15 soup and salad lunch special for HR Florida.
    • Two (2) tickets for Tuesday Night Event
    • “Expo Only” Passes to offer clients
    • Logo and description of company products/services (up to 40 words) included in on-site Conference Guide
    • Twelve (12) month listing on website Buyer’s Guide
    • “Thank You” acknowledgment in HR Florida Review
    • Electronic pre/post-conference participant and vendor list
    • Company name listed on the HR Florida Expo Hall Entry Arch
    • Company name listed on the HR Florida General Session Entry Arch
    • Company name on HR Florida website
    • Basic profile on Conference Mobile App
    • Up to four (4) name badges
      • Additional badges available for $25 each
  • SILVER SPONSOR - $5,250 - Register Now

    • All of the benefits of the Bronze Sponsorship with the addition of:
      • Company name listed on the HR Florida Expo Hall Entry Arch upgraded to a logo
      • Company name listed on the HR Florida General Session Entry upgraded to a logo
      • Company name on HR Florida website upgraded to a logo
      • One (1) conference Bag Stuffer
      • Your company included on expo hall game card
      • Priority booth placement
      • Conference Guide ad upgraded to a third page
      • HR Florida Social Media PR/Sponsorship targeted reach program
  • GOLD SPONSOR - $7,500 - Register Now

    • All of the benefits of the Bronze and Silver levels with the addition of:
      • Two (2) General Session acknowledgments from podium
      • An additional Bag Stuffer, grand total of two (2) items permitted
      • Conference Guide ad upgraded to a half page
      • Upgrade to a total of six (6) name badges
  • MONDAY GRAND OPENING COCKTAIL RECEPTION - $10,000 - Register Now

    • All the benefits of the Bronze, Silver and Gold levels (including booth space) with the addition of:
      • Exclusive sponsorship of Grand Opening Cocktail Reception
      • Acknowledgments from podium at event
      • Signage featuring company logo prominently displayed throughout exhibit hall and conference area during the event
      • Conference Guide ad upgraded to a two-thirds page
  • PLATINUM SPONSOR - $10,000 - Register Now

    • All the benefits of the Bronze, Silver and Gold levels with the addition of:
      • General Session acknowledgments from podium upgraded to three (3)
      • Three (3) minutes of microphone time at one General Session
      • Logo displayed on screen set-up at beginning of all General Sessions
      • Full conference registrations upgraded to a total of two (2)
      • An additional Bag Stuffer, grand total of three (3) items permitted
      • Conference Guide ad upgraded to a full page
  • HOTEL KEY CARD SPONSOR - $12,500 - Register Now

    • All the benefits of the Bronze, Silver, Gold and Platinum levels with the addition of:
      • Exclusive sponsorship of hotel key cards with your company logo and brand printed in full color on every HR Florida affiliated key at the Rosen Shingle Creek (attendees, sponsors and staff)
      • Double booth in Expo Hall
  • DIAMOND SPONSOR - $12,500 - Register Now

    • Only one company per industry permitted. All the benefits of the Bronze, Silver, Gold and Platinum levels with the addition of:
      • One (1) HR product presentation/Sponsor Spotlight Session
  • DIAMOND PLUS SPECIAL EVENT SPONSOR - $16,000SOLD

    • Only one sponsor of this level is permitted. All the benefits of the Bronze, Silver, Gold and Platinum levels with the addition of:
      • Exclusive Sponsorship of the Tuesday Night Event
      • Three (3) minutes of microphone time at Tuesday Night Event
      • Logo displayed during Tuesday Night Event
      • Sponsor Spotlight Sessions upgraded to a total of two (2)
      • Two (2) one-hour educational programs
      • Two (2) pre-conference registrations
      • Full conference registrations upgraded to six (6)
      • Monday lunch tickets upgraded to six (6)
      • Tuesday lunch tickets upgraded to six (6)
      • Drink tickets for the Monday Grand Opening Cocktail Reception upgraded to six (6)
      • Ten (10) tickets for Tuesday Night Event tickets upgraded to ten (10)
      • Name badges upgraded to fifteen (15)
      • Conference Guide ad upgraded to full page premium position

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 Additional Opportunities

We are offering the opportunity to sponsor high profile, key products and services around the conference:

  • Conference Mobile AppClick Here for Info - SOLD

    Exclusive sponsorship for $10,000
    This is your chance to be part of an exciting, cutting-edge opportunity that will give your company direct access to attendees through smartphone technology.

    This year, HR Florida attendees will have the ability to customize schedules, access maps, speaker bios and detailed exhibitor information right from their smartphone!

    Promote your company and products on this mobile app and drive traffic directly to your booth during the 2012 Conference & Expo. The mobile app will be accessible to attendees before and after the show extending the value of your sponsorship beyond just the show dates.

Exclusive sponsorship for $7,000 each or $16,000 for exclusive sponsorship of all three (3) general sessions. These motivational and educational general sessions are attended by all. High visibility is achieved by sponsoring these energizing meetings. Make an educational impact with this sponsorship! Your sponsorship includes signage around the conference and general session, during the general session and in all print and website related announcements leading up to the general sessions. Call for details.

Exclusive sponsorship for $7,500
Highest visibility as attendees carry their tote bags throughout the conference and beyond with your company logo on them! Call to discuss discounted rate if bags are provided.

Exclusive sponsorship for $5,000
Your logo and brand on the front cover of the official on-site guide distributed to all conference attendees, vendors and speakers.

  • LanyardsSOLD

  • Exclusive sponsorship for $5,000
    All registrants are required to wear their name badges for admission to events. Your company logo seen on all meeting lanyards - a walking advertisement! 

Exclusive sponsorship for $3,000
Every attendee will see your logo and website as they jot down their “to do” items and notes during the conference and long after! Price includes printing.

Exclusive sponsorship for $2,500
Your company logo on every card! Attendees must get the card stamped by each sponsor for a chance to win a 2013 conference registration. Name recognition by thousands!

Exclusive sponsorship for $2,000 each or $5,000 for all three opportunities
As a coffee sponsor, your signage will stand out every morning where all attendees gather before conference events. This sponsorship will also include one bag stuffer that will go in all the conference bags and recognition in the conference program.

Located right in the middle of all the action, attendees will be able to charge phones and laptops. Call for details. Price to be determined.
 

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Terms and Conditions

Applications will not be considered complete until payment is recieved.  All Sponsors/Exhibitors agree to abid by the terms and conditions listed below including the email marketing policy (applicable to all sponsors and those exhibitors who purchase attendee roster).

No refunds will be made after June 1, 2012. Cancellations requests received after June 1, 2012 will result in HR Florida retaining the entire amount Exhibit fee. A 75% refund will be made if notification is received in writing prior to June 1, 2012. For your files, our EIN# is: 31-1591245.

Union Labor: Since Florida is a “right-to-work” state, exhibitor personnel may set up their own exhibits if so desired. Union Labor is available to assist in the erection and dismantling of exhibit booths. Exhibit labor, freight and rigging labor, electricians and plumbers can be arranged for at established rates by contacting the Shepard Exposition Services.

Exhibit Labor Jurisdiction: Union exhibit labor claims jurisdiction for the installation and Dismantling of prefabricated exhibits and displays when this work is done by persons other than full-time company personnel. They may be employed by completion of labor forms provided by Shepard Exposition Services. They are not required to put your products on display, to open cartons containing your products, nor to perform testing, maintenance or repairs on your products. If, however, you hire any labor to assist you, it must be through the Official Contractor for that trade.

Freight Handling Jurisdiction: Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates. It is their responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition. Shepard Exposition Services will not be responsible, however, for any material they do not handle.

Gratuities: Tipping is expressly prohibited. This includes such practices as giving money, merchandise, or other special consideration for services rendered. Do not give coffee breaks other than mid-morning and mid-afternoon, when the union has a 15-minute break. Meal breaks are one hour. Any attempt to solicit a gratuity by an employee for any service should be reported to Shepard Exposition Services.

In General: Crafts personnel at all levels will be instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor. All questions originated by labor are to be expressed only to the designated conference decorator. Exhibitors are asked to refrain from voicing labor complaints directly to craft personnel. Any questions regarding contract labor should be directed to Shepard Exposition Services.

Exhibit Removal; Exhibit Space: The exhibitor assumes at responsibility for any and all loss, theft and/or damage to exhibitor's displays, equipment and other property while on Rosen Shingle Creek Resort premises, and hereby waives any claim or demand it may have against Rosen Shingle Creek Resorts or HR Florida State Council, Inc. and their respective parent, subsidiary and other related or affiliated companies from and against any attorneys' fees and costs, arising from or in connection with the exhibitor's occupancy and use of the exhibition premises or any part thereof or any negligent act, error or omission of the exhibitor or its employees, subcontractors or agents.

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